Catering Purchasing Service and Products Management System

The University of York seeks a catering purchasing service provider to support over 10 restaurants, cafés, and food outlets across its campuses (Heslington, Fairfax House, and city centre locations at Guildhall York). The supplier will manage all procurement stages including needs analysis, supplier selection, contract management, and annual price reviews while ensuring compliance with public procurement and University financial regulations. A comprehensive catering and stock management system must be provided, featuring menu and recipe management, inventory tracking, procurement administration, and financial reporting with summary billing capabilities. The service will maximize value for money while delivering integrated, customer-focused food and beverage operations for staff, students, and the general public. The estimated maximum contract value over the full term including extensions is £20,000,000 (including VAT). Note: The tender process has concluded and a supplier has been selected.