PECOS Purchase to Pay Software Licensing, Support and Maintenance for Northern Ireland Assembly Commission (2026-2028)

The Northern Ireland Assembly Commission's Finance Office requires ongoing software licensing, technical support and maintenance for its PECOS Purchase to Pay (P2P) system through 2028. The PECOS system is a critical financial management tool used for purchase order processing, invoice matching, payment authorization, expenditure tracking and budgeting. Key functionalities include automated purchase ordering with approval workflows, audit trails, invoice-to-PO matching, and integration with the central SUN Systems accounting platform. While the Assembly Commission plans to implement a new integrated financial system as part of a broader Corporate Systems Review project, this transition is not expected to complete for 12-18 months. Until a replacement system is fully operational, continued PECOS licensing and support is essential to enable the Finance Office to manage monthly accounting processes, supplier payments, expenditure reporting and fulfil internal and external financial reporting obligations. Suppliers should be prepared to provide comprehensive software licensing, ongoing technical support, system maintenance and any necessary updates throughout the contract period.