Cleaning Services Tender for Kingfisher Schools Trust

Kingfisher Schools Trust is seeking a cleaning services supplier to service six schools across Suffolk and Norfolk under a three-year contract (August 2026 to July 2029) with potential two-year extension. The contract value is approximately £600,000 per annum and covers schools with a combined area of approximately 19,971 square meters. The successful supplier will manage cleaning for Alde Valley Academy (secondary), Northgate Primary School, Roman Hill Primary School, Snape Primary School, Southtown Primary School, and Stowmarket High School. Some schools currently use contracted services while others use in-house teams; the trust seeks to consolidate these under one supplier for consistency. Key requirements include maintaining consistent cleanliness standards across all sites, providing quality local and off-site supervision with effective communication, upgrading machinery and technology, implementing disciplined reporting and meeting schedules, delivering social value and environmental benefits, and building a true partnership approach. The supplier must demonstrate proactive contract management, flexibility to support staff absences across the estate, and commitment to achieving all specifications and cleaning frequencies outlined in the tender documents. This procurement follows a competitive flexible procedure under the Procurement Act 2023, with up to five suppliers invited to tender following an initial selection stage. The contract will be fixed price with monthly invoicing on a one-twelfth basis, and suppliers must return any unworked hours to the trust.