Applicant Tracking System and HR Information System Market Engagement

Oak National Academy is seeking input from suppliers on Applicant Tracking System (ATS) and Human Resources Information System (HRIS) solutions to replace its current ATS (BeApplied), which will be unavailable after March 2027. This is a market engagement exercise, not a tender, to help Oak understand available products, test its requirements, assess implementation timelines, and determine the best procurement approach for these systems. Oak invites suppliers offering ATS products, HRIS products, integrated platforms, or systems with reliable integration capabilities to participate. Suppliers do not need to offer both systems. The engagement will include live demonstrations during October 2026 and written submissions. Key ATS requirements include structured and blind sifting, independent reviewer scoring, separation of diversity monitoring data, accessible candidate and staff journeys, recruitment administration, reporting, and record export. Oak also wishes to explore HRIS needs and data transfer between systems. Suppliers should submit responses by 20 October 2026 to procurement@thenational.academy, stating whether they offer an ATS, HRIS, or both; indicative three-year costs (implementation, migration, integrations, licences, support, and optional modules); and availability for demonstrations. This engagement will not be scored, will not select a preferred supplier, and participation does not affect eligibility for subsequent tenders. Oak expects to publish an ATS tender in late October or mid-November 2026, pending the outcomes of this engagement.