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BidSonar is an independent index of public-sector opportunities. We aggregate data from official sources and are not affiliated with any procurement body. Data is licensed under the Open Government Licence v3.0 and the EU TED reuse notice.

    ContractsPatient Records Digitization and Scanning Services
    Awarded contract

    Patient Records Digitization and Scanning Services

    Awarded
    £120k
    Published 18 Jun 2026

    Digitization and scanning of patient records to transition a healthcare trust to a paper-light, EDMS-based operating model.

    🇬🇧United KingdomPublished 18 Jun 2026· 3 months agoviaFind a Tender
    Awarded
    £120k
    Published 18 Jun 2026

    Decision brief

    4 fields
    • Contract value
      £120,000
      Pounds sterling
    • Closing date
      Rolling
      No closing date published
    • Sector
      Professional Services
      Browse related listings
    • Location
      🇬🇧United Kingdom

    Suppliers

    1 supplier
    • HS
      Hugh Symons Information Management Ltd
    Lead contractor

    Lifecycle

    Awarded

    Contract awarded. Originally published 3 months ago.

    18 June 2026
    Awarded — no open tender advertised

    Brief

    This opportunity involves the back scanning and digital conversion of patient records into a newly implemented Electronic Document Management System (EDMS). The Trust is transitioning to a paper-light operational model by digitizing existing physical patient records. This service will support the organization's broader digital transformation initiative, enabling improved document management, faster record retrieval, secure storage, and compliance with modern healthcare data standards. Suppliers should be equipped to handle large volumes of confidential medical documents, ensure data security and patient confidentiality throughout the scanning process, and integrate seamlessly with the Trust's EDMS platform.

    Track record

    5 awards · 5 winners
    Open field

    No single supplier dominates the field.

    In professional services, NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) has awarded 5 contracts to 5 suppliers.

    Who wins here
    1. Hugh Symons Information Management Ltd1× · 20%
    2. Sheffield Hallam University (CRESR)1× · 20%
    3. GATENBYSANDERSON LIMITED1× · 20%
    4. GRANT THORNTON1× · 20%
    5. BSI Assurance UK Limited1× · 20%

    Across professional services, the most active winners are REED SPECIALIST RECRUITMENT LIMITED, KPMG LLP, Hays Specialist Recruitment Ltd — the field to beat, or your route in as a partner.

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    Take action
    View on sourceFind a Tender

    Award notice and full record on the publisher's site

    Publisher
    UK Cabinet Office
    Licence
    OGL v3.0
    Source
    find-tender.service.gov.uk
    Record ID
    ocds-h6vhtk-02ba8e
    NW
    Buyer
    NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
    Sector
    Professional Services