Bulk Vehicle Fuel Management System Supply and Installation

This procurement seeks a comprehensive Fuel Management System for the Council's Fleet Service to manage fuel dispensing, vehicle and driver access control, and fuel stock monitoring across multiple bulk fuel sites. The successful supplier will provide hardware, software, installation, configuration, integration, and ongoing support. Key requirements include: fuel dispensing control and transaction recording; RFID and card-based access control with future nozzle-based options; 24/7 unmanned operation with local storage and automatic synchronization; remote monitoring and control of fuel equipment; real-time tank monitoring and stock management; book versus gauge stock comparison and discrepancy detection; automated alarms for abnormal losses, suspicious activity, and equipment faults; support for Diesel, Unleaded Petrol, and AdBlue; dual-nozzle pumps and up to four pumps per terminal; full audit trails and role-based access control; and unlimited web-based access for authorised users. The system must integrate with the Council's ERP system, fuel card providers, fleet management systems, telematics systems, and business intelligence tools. Reporting capabilities should include carbon reporting, usage trends, MPG analysis, and exception reports. The supplier must provide system administrator training, ongoing maintenance, and support. The solution must be scalable to accommodate future AdBlue tanks, additional sites, tanks, pumps, and access control technologies.