Extension Notice for Electronic Patient Records System

Nottinghamshire Healthcare NHS Foundation Trust (the Contracting Authority) intends to extend its existing Electronic Patient Records (EPR) system contract with The Phoenix Partnership (Leeds) Limited. This VEAT (Voluntary Ex Ante Transparency) notice informs the market of this contract extension decision. Key Details: - Extension Duration: 24 months with an optional further 12-month extension (maximum 3 years total) - Reason for Extension: To maintain continuity of the current EPR system while a competitive procurement for a new system is planned - Planned New Procurement: The Contracting Authority will conduct a competitive procurement exercise expected to start in Q2 2026, with anticipated contract award by Q4 2027. The new EPR system will be procured using the London Procurement Partnership Clinical Digital Health Solutions Framework (CDHS) - Justification: The current EPR system is critical to safe patient care delivery. Switching suppliers during this short-term period would create significant disruption, impose additional costs, and pose unacceptable risks to patient care operations - Regulatory Basis: This extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015 - Status: The contract extension is pending final signature This notice provides market transparency about the contract extension and signals the upcoming opportunity for suppliers to participate in the competitive procurement for a new EPR system.