Active Fire Safety Systems and Maintenance Services

Bedford Pilgrims Housing Association (bpha) is seeking a single provider to deliver comprehensive fire safety services across its residential property portfolio. Services include inspection, testing, servicing, maintenance and repair of active fire safety systems such as fire detection and alarm systems, emergency lighting, smoke ventilation and dampers, and dry risers. The contract also covers 24-hour emergency call-out service, compliance reporting, waking watch and temporary works. The successful provider will integrate with bpha's asset management system and contact centre, and performance will be managed through key performance indicators. Contract start date: 1 April 2027 for an initial three-year term with optional extensions (two years then one year, maximum six years total). Work is ordered as required with no guaranteed volume or value. The procurement process uses a competitive flexible procedure with two stages: Stage 1 involves a pass/fail Procurement Specific Questionnaire and scored Quality Schedule (minimum four bidders shortlisted); Stage 2 includes full specification review, pricing submission and interview. A Bidders' Briefing will be held on Microsoft Teams on 23 November 2026.