Amazon Prime Business Account for University Tail End Spend Management

The University seeks to establish a centralized eMarketplace solution to manage tail end spend (low-value or low-volume purchases without strategic contracts). Currently, the University spends approximately £295,500 annually through Amazon across 348 purchase cards. The successful bidder will provide a web-based platform enabling efficient procurement, compliance tracking, and spend visibility without requiring integration to existing systems. Key requirements include: web-based access, product categorization and search functionality, VAT data provision, support for 500+ users, UNSPSC coding, order authorization workflows, order aggregation, comprehensive reporting (by category, spend, and supplier size), spend restrictions (by category, market type, locality, or product), optional finance system integration, and user training. The solution will consolidate tail end spend management, improve compliance with purchase card policy, provide business analytics tools for supplier tracking, and reduce administrative resource requirements across the institution.