Scanning and Digital Archiving Service for Welsh Blood Service

The Welsh Blood Service seeks a contractor to establish a comprehensive scanning and archiving solution for managing extensive paper and electronic records. The service must digitize approximately 78,000 files annually, with secure cloud-based storage and CD-ROM backup systems. Authorized WBS staff will have role-based access to retrieve documents as needed. All records contain special category data and require state-of-the-art cyber security protections. The solution must comply with VUNHST Records Policy retention requirements, with some records needing accessibility for up to 40 years. The contractor will be responsible for secure transport, scanning, digitization, storage, and authorized destruction of records. This is a long-term partnership requiring robust security protocols, reliable infrastructure, and efficient document management workflows.