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    ContractsScanning and Digital Archiving Service for Welsh Blood Service
    Awarded contract

    Scanning and Digital Archiving Service for Welsh Blood Service

    Awarded
    £44.9k
    Published 5 Oct 2026

    Welsh Blood Service requires a secure digital scanning and archiving service to manage 78,000+ files annually with extended retention periods up to 40 years and enhanced cyber security for special category data.

    🇬🇧United Kingdom· WalesPublished 5 Oct 2026· YesterdayviaFind a Tender
    Awarded
    £44.9k
    Published 5 Oct 2026

    Decision brief

    4 fields
    • Contract value
      £44,939
      Pounds sterling
    • Closing date
      Rolling
      No closing date published
    • Sector
      Professional Services
      Browse related listings
    • Location
      🇬🇧United Kingdom
      Wales

    Suppliers

    1 supplier
    • PS
      Pearl Scan
    Lead contractor

    Lifecycle

    Awarded

    Contract awarded. Originally published yesterday.

    5 October 2026
    Awarded — no open tender advertised

    Brief

    The Welsh Blood Service seeks a contractor to establish a comprehensive scanning and archiving solution for managing extensive paper and electronic records. The service must digitize approximately 78,000 files annually, with secure cloud-based storage and CD-ROM backup systems. Authorized WBS staff will have role-based access to retrieve documents as needed. All records contain special category data and require state-of-the-art cyber security protections. The solution must comply with VUNHST Records Policy retention requirements, with some records needing accessibility for up to 40 years. The contractor will be responsible for secure transport, scanning, digitization, storage, and authorized destruction of records. This is a long-term partnership requiring robust security protocols, reliable infrastructure, and efficient document management workflows.

    Track record

    9 awards · 8 winners
    Open field

    No single supplier dominates the field.

    In professional services, Velindre University NHS Trust has awarded 9 contracts to 8 suppliers.

    Who wins here
    1. Brook Street (Uk) Limited2× · 22%
    2. LOCUM PEOPLE LTD1× · 11%
    3. Pearl Scan1× · 11%
    4. GLOBE LOCUMS LIMITED1× · 11%
    5. Blake Morgan LLP1× · 11%
    6. Burges Salmon1× · 11%

    +2 more suppliers

    Across professional services, the most active winners are REED SPECIALIST RECRUITMENT LIMITED, PROMAR INTERNATIONAL, KPMG LLP — the field to beat, or your route in as a partner.

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    Take action
    View on sourceFind a Tender

    Award notice and full record on the publisher's site

    Publisher
    UK Cabinet Office
    Licence
    OGL v3.0
    Source
    find-tender.service.gov.uk
    Record ID
    ocds-h6vhtk-061392

    Your fit

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    Buyer
    Velindre University NHS Trust
    Sector
    Professional Services