Collections Management System Replacement

National Records of Scotland (NRS), a Non-Ministerial Department of the Scottish Government, is seeking information about commercial solutions to replace its current Axiell CALM collections management system. NRS is responsible for collecting, preserving, and providing access to Scotland's national archives and historical records. The current system reaches end-of-support on 31 December 2027, requiring implementation of a replacement before this deadline. NRS is issuing this Request for Information to understand the current market and identify suitable commercial solutions that can replace existing collections management capability while potentially consolidating multiple legacy applications into an integrated platform. This RFI will help NRS evaluate options for accessioning, cataloguing, conservation, search room services, reader services, collection access, and online public discovery functions. This is an information-gathering exercise only and does not constitute an Invitation to Tender.