Brief
The City of Wermelskirchen is seeking to establish a framework agreement for cashless fueling services for approximately 110 vehicles and fuel-powered equipment across all city departments. The contractor will provide a fuel card system for billing purposes. The fueling station must offer daily service outside of regular hours (including weekends and holidays) from 5:00 AM to 11:00 PM. In particular, due to the operational readiness of city vehicles and other emergency vehicles (such as winter service, fire department, and emergency services), the fueling station must ensure availability for urgent requests within half an hour, unless a 24-hour service is provided. Billing will be conducted through a specified system, with the price based on the current pump price at the time of fueling. The billing system must include the following basic conditions: - Fuel card system for each vehicle (cars, trucks, and special vehicles), for each fuel-powered large equipment (excavators, wheel loaders), and for other devices (small equipment, rental equipment) - Separate monthly billing for each department (A4 format) at the beginning of each month, detailing the previous month's services by individual vehicles or internal identifiers (cost centers). Signed fueling receipts must be included, with a copy provided to the driver at the time of fueling. Copies of the fueling receipts must be attached to the monthly bills. The relevant departments include: - Department 10 Main and Personnel Office - Department 37/1 Fire Department - Department 37/2 Emergency Services - Department 50 Social Services - Department 51 Youth Office - Department 65 Building Management - Department 66 Operations Yard - SAW/70 Municipal Wastewater Management Each department's billing must include at least the following data: - Date and time of fueling - Vehicle registration number or internal identifier (cost center) - Type and quantity of fuel dispensed - Base price and conditions of the individual fueling - Deductions according to special conditions - VAT and total price The respective delivery note must include at least the following data: - Date and time of fueling - Vehicle registration number or internal identifier (cost center) - Type and quantity of fuel dispensed - Base price of the individual fueling - Driver's signature Changes to the names of the aforementioned departments may occur during the delivery period. The invoice amount will be processed for payment within 14 working days after receipt of the invoice by the city administration. A SEPA direct debit mandate or other direct debit procedure cannot be issued.
