Brief
The contracting authority will award framework agreements in lots for the procurement of toner cartridges and supplies for copiers, printers, and fax machines, valid for 18 months from the date of signing by both contracting parties. Framework Agreement: LOT 1 – toner cartridges and supplies for copiers, printers, and fax machines for C.N.I.N. S.A. collaborators, with an estimated total value of 3,844,800.00 lei, excluding VAT; Minimum estimated quantity: 17 pcs. - Maximum estimated quantity - 3,414.00 LOT 2 – toner cartridges and supplies for copiers, printers, and fax machines from the locations of the National Company 'Imprimeria Națională' – S.A. (CNIN-SA), with an estimated total value of 2,042,060.00 lei, excluding VAT. Minimum estimated quantity: 118 pcs. - Maximum estimated quantity - 2,728.00 The estimated timeline for concluding subsequent contracts for both lots regarding the procurement of toner cartridges and supplies for copiers, printers, and fax machines is as follows: - Subsequent Contract 1: period between 01.07.2025 – 31.12.2025 - Subsequent Contract 2: period between 01.01.2026 – 30.06.2026 - Subsequent Contract 3: period between 01.07.2026 – 31.12.2026 The contracting authority will respond clearly and completely to all requests for clarification/additional information 11 days before the deadline for submitting offers. The number of days until which clarifications can be requested before the deadline for submitting offers: 18. Any request for clarifications must be sent via SEAP: http://sicap-prod.e-licitatie.ro Technical specifications and other information can be found in the specifications document related to this procurement procedure. Justification for purchasing OEM supplies: (* see also chapter VI.3 Additional Information) To ensure optimal operation of document printing and copying activities, it is necessary to purchase supplies for office equipment (printers, copiers, faxes). Before starting the public procurement process, all company structures were asked about their needs regarding the procurement of these supplies for the upcoming period. In public procurement, the contracting authority's request meets the offer of economic operators within certain established criteria and conditions. In this regard, it is necessary for contracting authorities to ensure a real competition, so that any economic operator can participate in the public procurement procedure and can subsequently become a contractor. The qualification and selection criteria established in the specifications have ensured the achievement of the objective pursued through public procurement without creating premises for restricting, hindering, or distorting the competition of participants, proposing purchases of both OEM and non-OEM supplies. It was appreciated that we must allow as many bidders as possible to participate, from which we could obtain quality at a minimum price. However, there are situations where, although the purchase costs are lower for non-OEM supplies, their lifespan is shorter, the number of copies/toner is lower, repairs to equipment are more frequent, and the lack of the ability to track the number of copies can ultimately lead to higher costs compared to purchasing OEM supplies.
