Fleet Management System Contract

Scottish Water is seeking suppliers for a cloud-based fleet management system. This contract includes several key requirements: - Data migration (if needed) - Inventory management for fleet assets, including light commercial vehicles (LCVs), heavy goods vehicles (HGVs), plant items, and auxiliary equipment - Management of driver details and supplier information - Operator licensing information, including details of operating centers - Maintenance records and accident management - Document management capabilities - Scheduling of maintenance based on asset categories - Reporting on maintenance compliance - Creation of a Forward Maintenance Planner for the next 12 months - Appointment scheduling features - Ability to mark vehicles as off-road and generate reports on their status - Customized billing reports and management of purchase orders - Reporting on asset file compliance - Suppliers must have earned recognition status - Hosting of fines and fixed penalty notice information Additionally, the system must meet the following functionality requirements: - Capability to run custom reports for fleet management and vehicle records - Development and integration of web service APIs with other software systems, such as telematics - Manual upload tools for users to import records using common templates, minimizing the need for supplier involvement - Tools for making multiple changes to several assets simultaneously - Hosting of organizational structure for different departments and their aggregates - User structure management for drivers and managers linked to departments - Access restrictions based on departments and asset types Bidders must have DVSA Recognition status or be working towards it within an acceptable timeline for Scottish Water. For full details, please refer to the Service Scope in the bidding documents available at the provided link.